Candidate Privacy Notice
BIT (formerly known as Matrixport) and its subsidiary ("BIT", "Company", "we", "us") are committed to protecting the privacy of our job applicants. This Candidate Privacy Notice outlines how we collect, use, and store your personal data during and after the recruitment process, in accordance with applicable data protection laws and regulations.
Acceptance and Changes
By submitting your application, you agree to the terms of this Candidate Privacy Notice and to any other applicable terms which this Candidate Privacy Notice supplements. We may change this Privacy Policy from time to time. Any changes to this Candidate Privacy Policy will be posted on this page.
Your data may be processed with third party providers for the purpose of the recruitment and may also be transferred outside the European Union or the European Economic Area. In such case, BIT will ensure an adequate level of personal data protection. If you do not wish to be bound by the terms of this Candidate Privacy Policy, immediately discontinue your application.
Collection and Use of Your Personal Data
Personal data means any information that identifies you or could reasonably be used to identify you, and that is recorded in any form. It includes but not limited to your name (in English and native languages), address, education, contact details, current and past job title and employer, any attachments (such as CV, cover letter), your passport details.
BIT, as Data Controller, collects, processes and uses the personal data you submit through the following channels: BIT Careers website, LinkedIn, referrals, recruitment agencies/search firms and Careers Fairs, for the purposes of processing your application as further described below.
Additionally, we may collect and process your personal data from the following publicly available sources, provided collection of the data is necessary and relevant to the performance of the job which you apply for and provided we are allowed to do so by national laws ("direct search"): LinkedIn, Facebook, Twitter and other social media platforms / Google.
Background Checks
Before making a final decision to recruit you, we may collect and process information relating to employment history, and criminal history, with your consent. Background checks are carried out by a background check service provider.
Purposes of Processing Your Personal Data
Any personal data you provide to BIT will be used to process your application for the specific position you have applied for. In accordance with applicable law, your personal data may be retained and used to process your application for other open positions within BIT and its affiliates which may be suitable, unless you object to such processing in which case your personal data will be deleted.
The processing of your personal data is based on your consent or, in certain cases, the performance of a contract with you (e.g., article 6(1)(a) and 6(1)(b) of the GDPR). We need your personal data in order to conduct the recruitment process, and we will not be able to consider you for a job offer when you do not provide us with your personal data. Any processing of personal data from other sources is based on our legitimate interest (e.g., Article 6(f) of the GDPR).
When we retain your personal data for other open positions, we do this based on our legitimate interest and in order to give you the possibility to work with us in the future, even though we are currently unable to offer you a position. We will delete your personal data as soon as it becomes clear that an offer of employment will not be made to you or is not accepted by you, unless we believe that you might be suitable for other future open positions and you have not objected to this, or unless we need to retain your personal data for the preparation, filing or defense of legal claims. If we retain your personal data for other open positions, we will not store your personal data for this purpose for longer than 2 (two) years.
Security for Your Personal Data
BIT uses appropriate administrative, technical, personnel, and physical measures to protect your personal data. Only select authorized individuals having access to the information. Your personal data are also protected through confidentiality undertakings entered into by all persons processing your personal data.
Your Privacy Rights
You have the right (i) to request from us access to your personal data as well as the right to data portability; (ii) to request from us rectification of your personal data; (iii) to object to the processing; and (iv) to request from us erasure of your personal data. If you would like to exercise any of your rights, please contact [email protected]. You also have the right to lodge a complaint with a data protection authority.